JOB DESCRIPTION

Job Title: Accounts Supervisor (Payables)

Job Purpose: To support the Accounts Department in controlling expenses by receiving payments, processing, verifying and reconciling invoices. Additionally, the role holder will be responsible for maintaining records of all statutory and vendor payments and keep records of all invoices track all spent monies and make payments on credit accounts.

Key Tasks and Responsibilities: Please note that this is not an exhaustive list of everything that needs to be done. Rock City Hotel employees always find new ways to look after the business, their guests, and their colleagues. Within this, the key responsibilities for this position are:

1. Set-up new suppliers and customers in accounts system and ensure all payment vouchers and
   invoices are captured into SAGE
2. Verify and ensure that transactions comply with accounting / financial principles, procedures and practices
3. Ensure coding of all suppliers’ invoices and payment in the system.
4. Reconcile suppliers, vendors and government agencies accounts and correct any discrepancies
5. Update suppliers and customers accounts and share updates on the shared drive
6. Process all payables; create payment vouchers and prepare cheques after perusing the accuracy
   and ensure prudent disbursement of petty cash.
7. Receive all customer cheques (postdated or same day cheques) and treat them accordingly
8. Prepare cheques for bank deposits and ensure that cheques are paid into appropriate accounts
9. Ensure that all paid invoices agree with supporting documentation.
10. Ensure prompt payment of all administrative requests across all functional areas including
    salaries
11. Undertake weekly reconciliation of petty cash and other administrative payments.
12. Compute and file withholding taxes, PAYE returns, GRA/GETFLand other statutory obligations
    such as SSNIT, Tier 2 and Tier 3 payments.
13. Book, monitor and prepare monthly prepayments journals.
14. Undertake monthly, quarterly and annual stock accounts.
15. Maintain an organized and comprehensive filing system with documentation of purchases, vouchering, schedules, forecasts, reports and tracking logs.
16. Track expenses and process expense reports.
17. Prepare and process electronic transfers and payments.
18. Perform other duties as may be requested by management.

Qualification and Experience

• A minimum of Bc. in Finance & Accounting from a well-established college university, with not less than 3 years working experience in the field.
• Working experience in a hotel will be an advantage
• ACCA/ICA membership is required

Required skills

• Must possess excellent analytical skills with strong work commitment and be able to multi task
• Knowledge in general accounting and bookkeeping principles
• Good Computer skills with knowledge of accounting systems/software – Sage, Tally, Opera, IDS, MS Office suite.
• Excellent verbal and written English communication skills.

How to Apply

Interested candidates are invited to submit their CV and a cover letter detailing their relevant experience and qualifications to [email protected].

Application deadline: 29th February, 2024