Job Title: Stores Manager

Job Purpose:

This hands-on position is responsible for the entire hotel store operation managing the
order request to the corporate office, receipt and internal distribution of goods. Strictly following
company policies and public health regulations this position contributes to the success of the
general Hotel Operation and total guest satisfaction.

Reports To: Accounts Manager

Working Relationships: All HODs, managers and departmental/unit leads/supervisors.

Job Duties & Responsibilities:

Please note that this is not an exhaustive list of everything that needs to be done.

• Manages the store team and the entire hotel stores operation and ensures goods necessary for the Hotel Operation are available in sufficient quantity and quality at all times.
•  Generates the order requests to the purchasing department in cooperation with the other department heads.
• Oversees and approves the daily internal distribution of goods in the hotel stores and ensures goods are distributed following the First in First out (FIFO) concept where applicable.
• Communicates potential shortages or excess inventory of goods to department heads and ensures that these variances do not negatively affect guest satisfaction, operational budgets or storage procedures.
• Addresses variations of quality and / or quantity of deliveries with the purchasing department and ensures that these variances do not negatively affect guest satisfaction, operational budgets
  or storage procedures.
• Enforces strict Public Health practices standards within the hotel stores including but not limited
  to cleaning and maintenance, temperature recording, store organization, self-inspections and Integrated Pest Management (IPM)
• Monitors cost and quality and consistently strives to reduce breakage and wastage. Supervises
  the hotel stores team to follow proper procedures when disposing garbage
• Monitors maintenance requests for non-functional equipment and any other topics affecting the hotel stores operation and ensures are resolved in an acceptable timeframe and communicates delays to his supervisor and the department head responsible to resolve the problems
• Executes physical inventories and inventory spot checks with the hotel stores team and in
  cooperation with the Accounts Manager as per inventory schedule
• Ensures accurate performance of inventory audits to determine inventory levels and needs and also carrying out physical stock audits on a regular basis.
• Develop inventory and stock records, as well as compiling records of
  expenditures/consumptions periodically.

Skills

• Strong written and verbal communication skills required
• Excellent organizational and planning skills
• Qualifications, Requirements and Experience
  Effective supervisory and leadership skills
• Accountable and resilient
  Proficiency in MS Office (Excel / Word) and experience with Materials Control Systems
• Capable of operating inventory and property management systems in the capacity of a power user.
• Degree in Purchasing & Supply or in a related field
• Excellent knowledge and experience in Public Health rules and regulations related to Ghana and Hazardous Analysis Critical Control Point (HACCP)
• Basic understanding of inventory and cost control practices
• Ethics: Demonstrates integrity and exercises discretion in handling confidential information
• Professional appearance and demeanor.
• Work varied shifts, including weekends and holidays.
• Ability to work independently, prioritize tasks based on urgency and work through high volume
  and stressful time periods
• Must be flexible and can work under pressure on a fast-paced work environment.
• Innovative and open minded.
• Superior knowledge and experience of storeroom operation and procedures, as well as the
  handling of perishable goods
• Strong product knowledge of Food & Beverage, Consumables, Durables and Equipment items
  required to operate Hotel catering operations

How to Apply:

Interested candidates are invited to submit their CV and a cover letter detailing their relevant experience and qualifications to [email protected].
Application deadline: 20th February, 2024.