Position Summary

Greet persons entering the office, determine nature and purpose of visit, and direct/escort to destination. Open, read, and prepare answers to routine letters. Create and maintain computer- and paper-based filing and organization systems for records, reports, documents, etc.

Responsibilities

• Arrange appointments and meetings for the GM and ensure that meeting calendar is up to date
• Greet persons entering the office, determine nature and purpose of visit, and direct/escort to destination.
• Open, read, and prepare answers to routine letters.
• Locate and attach appropriate files to incoming correspondence requiring replies.
• Take and distribute meeting minutes to appropriate individuals.
• Handle and distribute incoming and outgoing mail.
• Create and maintain computer- and paper-based filing and organization systems for records, reports, documents, etc.
• Transmit information or documents using a computer, mail, or facsimile machine.
• Prepare letters, memos, and other documents using word processing, spreadsheet, database, or presentation software.
• Enter and retrieve information contained in computer databases using a keyboard, mouse, or trackball to update records, files, reservations, and answer inquiries from guests.
• Operate standard office equipment other than computers such as telephone, typewriter, fax, photocopier, calculator, and electronic peripherals.

Requirements
• Good communication skills with the ability to speak with others in clear and professional language.

• Proficiency in computer software such as word processing, spreadsheet, database, or presentation software.

• Ability to operate standard office equipment.

• Strong organizational skills.

• Attention to detail.