A thriving construction firm located at Osu is seeking the services of a competent Administrative Assistant to join their team.

Direct report: Chief Executive Officer

JOB PURPOSE

The successful candidate shall be responsible for the management of the office and undertake other day-to-day administrative responsibilities.

KEY RESPONSIBILITIES

• Maintain a clean reception space and ensures the office is equipped with all necessary stationery and materials
• Warmly receive and attend to walk-in clients
• Respond to clients/visitor’s enquiries professionally either in-person or via phone/email
  • Receive incoming calls, correspondence, packages and forward to respective recipients.
  • Assist in the preparation of regularly scheduled reports
  • Develop and maintain a filing system
  • Design, operationalise and maintain office policies and procedures
  • Order office supplies and research new deals and suppliers
  • Maintain contact lists
  • Book travel arrangements for employees where necessary
  • Submit and reconcile expense reports to Account unit
  • Maintain office security by following safety procedures
  • Prepare for office meetings and attend to external guests as and when needed
  • Assist with administrative tasks for other affiliated firms where necessary.
  • Perform any other assigned responsibilities as and when required

  Required Skills or Experience

  • Bachelor’s Degree in any Social Science discipline or related field
  • Possess a minimum of two years experience in a related role

  Skills and Abilities

  • Demonstrates strong computer literacy (Proficient in Microsoft office suite)
  • Demonstrates excellent telephone ethics and administrative skills
  • Demonstrates excellent written and verbal communication skills
  • Previous experience in office management, and client service in the construction industry is preferred
  • Ability to maintain calm, polite and tactful demeanor in stressful situations
  • Possess excellent organizational and multi-tasking skills

Additional Information & Application Method

Qualified candidates should send their CVs to:

[email protected]

by 15th March 2023