ORGANIZATION SUMMARY

4Ward Development West Africa (4WardWA), formerly known as Access Development is a well-established Safe Water Enterprise (SWE) with business subsidiaries in Ghana and Uganda that provide safe water services at a District-Wide Scale. With over a decade experience in providing safe water to more than 600,000 people through 2,000 water points across Africa by 2006, our goal is to exceed the expectations of rural and peri-urban customers by consistently delivering high-quality water. We pioneered the implementation of an innovative water system with our Numa model together with owners, Water4 (a Non-profit organization). 4Ward WA, a subsidiary of Water4 is a wholly owned for-profit Subsidiaries of Water4, Inc.

The 4WardWA suite of water solutions is designed to provide safe water tailored to consumer demand, including: hand-pumps with professional management, public retail points, and private water connections for households, schools, clinics, and businesses.

4WardWA has current operations in the Wassa East district, Western region, Ghana, where we have provided the entire district with access to safe water and adjourning communities in the Komenda, Edna-Eguafo-Abrem (KEEA) Municipal. This is in partnership with Water4, The Dutch Government (RVO), Hilton Foundation, Wassa East District Assembly, and many other partners. 4WardWA is scaling up its operations in Upper West and Savanna Regions in 2022 in partnership Water4, Helmsley Trust Foundation and Global Communities, with more partners to come as part of our strategy to provide three districts in these regions with safe water services.

POSITION SUMMARY

The Finance and Logistics Assistant will be responsible for assisting the Regional Finance and Procurement Manager in executing their financial and logistical duties within the organization. This role involves overseeing financial transactions, including budgeting, bank reconciliations, financial reporting, and accounts payable and receivable.

Additionally, the Finance and Logistics Assistant ensures the smooth functioning of the organization’s supply chain and logistics by coordinating and managing inventory, procurement, transportation, and distribution.

RESPONSIBILITIES

• Assisting with financial accounting tasks such as data entry, reconciliations, and ensuring accurate transactions.

• Aiding in the preparation of financial documents and reports.

• Assisting in managing fixed assets and inventory.

• Supporting procurement activities, including vendor communication and record-keeping.

• Assisting in supply chain coordination, transportation, and logistics.

• Participating in basic budget planning and preparation.

• Assisting with compliance tasks and documentation.

• Providing support for financial document storage and accessibility.

• Collaborating with higher-level finance and supply chain personnel.

• Assists in Bank/Cashbook reconciliations.

• Completes company statutory obligation schedules to appropriate authorities.

• Enters data into General Ledger and ensures that only complete, accurate and properly authorized transactions are entered into the system (Quick Books).

• Scans and stores financial documents for the regions and makes them accessible to the National Office, Auditors, and Grant funders.

• Any other duties as assigned by the Supervisor.

KEY EXPECTED RESULTS

• Relationship-building: Customer, staff, and stakeholder relationship management.

• Time management skills: The ability to prioritize, multi-task, and be time efficient.

• Teamwork, leadership, and motivational skills: The ability to organize, manage and motivate the team to ensure productivity and excellence.

• Report Writing: Effective and accurate reports being produced on a timely basis.

QUALIFICATION

EDUCATION

Minimum qualification of BSc/HND in Finance, or Logistics, Business Administration or any other related field.

EXPERIENCE

At least 3 years’ experience in finance and logistics.

REPORTING

The Finance and Logistics Assistant will report to and work closely with the Regional Finance Manager.

WORKING CONDITION

Work Environment: Office Environment; Must live in Daboase, Takoradi, and surrounding areas.

Physical Demands: Sitting, standing, and/or walking for up to 8 hours per day. The total working hours in a week is 40 hours. Should work be done during evenings and weekends, the Finance and Logistics Assistant will be compensated with an equal amount of time off.

Travel Requirements: Minimal travel is required for this role. 

PREFERRED SKILLS

• Should take a strategic approach to the planning and management of tasks.

• Strong mindset for continuous improvement and meeting or exceeding expectations and able to demonstrate complete discretion and confidentiality.

• Excellent verbal and written/ interpersonal communication skills with an ability to build relationships with people at all levels.

• Demonstrate problem-solving capability – the ability to create a win-win situation while deriving desired numbers and outcomes.

• Attention to detail and the ability to multitask efficiently.

• Proficiency in English and local dialects of the assigned area (Fante or Twi) required.

GENERAL COMPETENCIES

The following competencies are expected of all 4Ward Development employees:

Job knowledge: Demonstrates knowledge of purposes, objectives, practices and procedures required to perform the job.

Productivity: Produces a volume of work consistent with the normal requirements of the job.

Quality of work: Work is accurate, thorough and timely according to agreed standards and expectations agreed.

Communication: Expresses information verbally and in writing in a clear and coherent manner.

Reliability: Can be depended upon to perform assigned tasks in a timely manner and degree of supervision required.

Initiative: Exhibits drive to complete tasks and takes charge in the absence of detailed instructions.

Delegation: Delegating and following up regularly to ensure that delegated duties and responsibilities are carried out.

Teamwork: Establishes and maintains positive working relationships with co-workers and works to share responsibilities towards common targets.

Leadership: Motivates and builds morale, eliciting cooperation from subordinates and achieving results through a team effort.

Constructive Feedback: Accepts improvement-oriented ideas and offers the same to colleagues or those under their supervision

LOCATION:

This position is based in Daboase, Western Region, Ghana.

HOW TO APPLY FOR THIS JOB: 

Please send cover letter, resume, references and salary requirements to: [email protected] by the close of business on 29th January, 2024. Only shortlisted candidates will be contacted.

Please include the job location (Daboase, Ghana) in your e-mail subject.

ADDITIONAL NOTES

• Equivalent education, training and/or certification may be substituted for experience and education shown above Equivalent education, training and/or certification may be substituted for experience and education shown above