Seeking executive personal assistant to CEO

We are currently looking for a executive personal assistant to support the CEO. The ideal candidate will be in charge of managing matters pertaining to the day to day running of the office of the CEO. We are looking for someone who has DIRECT EXPERIENCE working as a personal assistant. This is a permanent, full time position and will require out of hours work, you must be able to work late evenings, weekends and on-demand.

PLEASE READ THE FOLLOWING REQUIREMENTS BEFORE APPLYING

Please send your CV to [email protected] and fill out questionnaire https://uniqueflavours.com/job-application-interview-questions

Ideal candidate will have/be:

• Minimum 10 years experience (desired)
• Must live relatively local to West of Accra (Job location is Weija, mallam-kasoa road)
• Must be able to travel outside Accra
• MUST be able to work flexible working hours (late hours, weekends & on-demand, willingness to work overtime if necessary)
• Starting salary for this position is GHS 3000 (reviewable after probation)
• A driving licence (advantageous)
• Excellent organization skills (Meticulous with managing paperwork & filing systems)
• Have the ability to work to extremely tight deadlines and under demand
• Will be available Immediately and on an ongoing basis
• Able to work to a high level of accuracy; demonstrating attention to detail
• Previous experience of preparing meeting agendas and taking and producing minutes of meetings at Board Level.
• Ability to work unsupervised and under pressure
• Experience of prioritizing work tasks and managing a demanding workload; including the ability to deal with shifting priorities
• Proficiency with computer systems, including experience with office management systems, ERPs, and Microsoft Office suite
• Commitment to discretion and confidentiality concerning sensitive company information
• A proactive mindset, and the ability to multitask and prioritize work
• An Honest person who works with integrity
• Highly adaptable
• Strong problem-solving skills
• Excellent oral and written communication skills with strong emphasis on business communication
• Strong interpersonal skills; must be able to work with individuals at all levels both internally and externally

Work duties include:

Please note work duties are not solely limited to the following and are subject to change as per the need’s of the CEO:

• To act as a first point of contact: dealing with emails and phone calls
• Manage and coordinate diary of CEO
• Booking and arranging travel arrangements for CEO
• Liaise between CEO and employees, clients & suppliers, often controlling access to the CEO.
• Organize meetings, including board meetings; preparing and collating background papers, agendas and minutes as required.
• Confidential filing; maintaining a meticulous filing system. Ensure necessary records are maintained that can readily provide current, accurate and accessible information including keeping all paper and electronic filing up to date
• Able to troubleshoot challenges as they arise and posess a can- do attitude
• Budget monitoring – filing of expenses & basic bookkeeping

Please send your CV to [email protected]