Brief Job Overview

This is a supervisory position responsible for coordinating the site office administration and operations system and general workflows, providing daily operational support such as procurement, inventory tracking, asset management, vendor management and general facilities management. This role also provides procurement and logistics support for specific countries implementing PQM+ program. This role interfaces with all departments and external stakeholders. The role may require travel as needed.

How will YOU create impact here at USP?

The position’s purpose should provide a high-level overview of why the position exists and briefly identify the most critical priorities of the position. This is an opportunity to highlight any features or duties of the role related explicitly to the Diversity, Equity, Inclusion & Belonging work of the Department.

• Planning and coordinating administrative procedures and systems and devising ways to streamline processes. Plan, schedule, organize, and promote office events, including meetings, conferences, interviews, orientations, and training sessions. Maintain contacts database to allow effective communication with External Parties. (20%)
• Coordinate renewal of in- country legal registrations to ensure compliance with relevant regulations. (10%)
• Manage procurement for USP Ghana, donor funded projects including PQM+, ensuring compliance with USP SOPs and donor rules and regulations as applicable to ensure value for money and transparency in procurement processes. Vendor and contracts management (35%)
• Logistics management including coordination of shipments for USP Ghana, PQM+ program and other donor funded programs. (20%)
• General facilities management such as overseeing to facility services, maintenance activities. etc. (5%)
• Provide support for the human resource function including coordinating staff recruitment activities, onboarding of new hires, and maintaining a local database and records of staff. Additionally, candidate will be expected to coordinate Ghana staff training / professional development activities, coordinate the renewal of staff benefit programs and administer benefit programs for new hires. (10%)

Who USP is Looking For?

The Successful Candidate Will Have a Demonstrated Understanding Of Our Mission, Commitment To Excellence Through Inclusive And Equitable Behaviors And Practices, Ability To Quickly Build Credibility With Stakeholders, Along With The Following Competencies And Experience

• BSc/BA in business administration or relative field
• Five (5) years of responsible professional experience

Additional Desired Preferences

• USP experience and/or experience in the pharmaceutical industry
• Familiarity with scientific/technical terminology
• Proficient in MS Office
• An analytical mind with problem-solving skills
• Excellent organizational and multitasking abilities
• Excellent organizational, communication, and interpersonal skills
• A team player with leadership skills
• Good knowledge of regulatory requirements governing organizations operations in Ghana.
• Proven capability to productively support internal and external staff.
• Conveys a professional image through their actions and behavior.

Yes

Supervisory Responsibilities

• Senior Administrative Officer
• Administrative Officer

Benefits

USP provides you with the benefits you need to protect yourself and your family today and tomorrow. From company-paid time off, comprehensive healthcare options to retirement savings, you can have peace of mind that your personal and financial wellbeing is protected.