Number of openings:  1

Description

The jobholder shall provide support to managers, other employees, and office visitors by handling a variety of tasks in order to ensure that all interactions between the company and others are positive and productive.

Responsibilities

• Handle sensitive information in a confidential manner.
• Take accurate minutes of meetings.
• Coordinate office procedures.
• Develop and update administrative systems to make them more efficient.
• Resolve administrative problems.
• Receive, sort, and distribute the info mail.
• Answer telephone calls and pass them on
• Manage staff appointments.
• Coordinate repairs to office equipment
• Greet and assist visitors to the office.
•  Provide polite and professional communication.
• Maintain computer and manual filing systems, plus conduct data entry
• Carry out administrative duties such as filing, typing, copying, binding, scanning, etc.
• Organize travel arrangements.
• Book conference calls, rooms, taxis, couriers, hotels, etc.
• Draft letters as required.
• Maintain supply inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies.
• Generate reports.
• Produce and distribute correspondence memos, letters, faxes, and forms.
• Undertake any other duties assigned by the HR Manager.

Requirements

• University Degree in Business or related field is required.
• At least 2 years work experience
• Knowledge of office management systems and procedures