Job vacancy for Administrative Assistant

Full time Jobly Ghana in Administration Email Job
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Job Detail

  • Career Level Officer
  • Experience 2 Years
  • Qualifications Diploma

Job Description

Job Purpose:

Support in Administrative and Human resource activities

Responsibilities:

  • Receive calls and address them to the appropriate department
  • Making and receiving local and international calls
  • Record all outgoing and incoming letters, cheques and documents
  • Receive customers and guests in a professional manner
  • Prepare letters when required
  • Handle sensitive documents with care and discretion
  • Scan documents
  • Manage the CEO’s office
  • Ensure all offices are well kept
  • Manage petty cash and meet and reconcile petty cash expenditure with Accounts at the end of every week
  • Arrange meetings for managers and sending reminders to them
  • Follow-up on weekly and monthly admin expenses from Accounts and escalate delays to the HR & Admin Manager
  • Ensure CEO’s monthly bills are paid on time
  • Ensure the availability of water in the office
  • Coordinate the timely purchase of stationaries
  • Ensure maintenance around the office is done in a timely manner
  • Liaise with the cleaning suppliers to ensure the availability of cleaning materials
  • Supervise the breakfast ordered by the Production Supervisor and ensure that its tied to the weekly and daily production plan
  • Scan and send documents to importers after they have been signed
  • Ensure original export document is sent to importers within two days after the documents has been shared with them via email.
  • Serve as a liaison between Courier companies and our company

Requirements & Experience

 

  •  HND or Degree from a recognized tertiary institution.
  • Two years’ experience in a related role
  • Ability to use Microsoft suite

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