ROLE AUDIT OFFICER
DEPARTMENT AUDIT
DIRECT REPORT INTERNAL AUDITOR

JOB PURPOSE
The role is to provide risk management support and to optimize efficiency by identifying possible non-compliance or sources of waste for remedial action(s). Also provide high-level assurance on how policies and procedures instituted by management regarding inventory management, financial management, operational management, internal system, and control are working and make recommendations to improve them.

RESPONSIBILITIES:

Warehouse Operations.

•  Provide a high level of assurance on goods/ inventory in the warehouse and other units’ warehouses (General and specialist Clinics, Pharmacies, Medical Laboratory, and stationery stores).
• Track stock movement from and into the warehouse to the various units and ensure the accuracy of quantities dispatched and received by the various units
• Monitor the shelf life of items in the warehouse and generate monthly reports on items closer to expiry based on the company’s policy.
• Monitor daily movement of inventory, highlighting anomalies detected for correction by the Internal Auditor.
• Track and accurately document goods unfit for sale for management decision-making.
•  Periodic compliance check of documents on dangerous drugs.

IT System

•  Verify the accuracy and genuineness of entries into the company’s Point-of-sales (POS) software at the Warehouse and various units.
• Provide weekly reports on findings relating to the system audit.

Accounts and Finance

• Follow-ups on withholding Tax credit certificates.
• Liaise with the Finance department to ensure goods given out as donations and purchases by staff are costed and accurately captured in the system.

General

• Assist the Internal Auditor in instituting and implementing regular and periodic stock counts.
• Assist the Internal Auditor in risk assessment, monitoring, and identifying high-risk units for proactive recommendations and actions.
• Assist the Internal Auditor during audit of management accounts
•  Any other duties as assigned by the Internal Auditor in line with the annual audit plan or specialized audit requested by management.
•  Accurately value goods Unfit for Sale for write-offs.
•  Coordinate with the FDA for appropriate disposal of expiry products/ goods Unfit for Use.

Additional Requirements

• Must maintain your own knowledge and skills to perform the job as detailed in this job description. Including actively updating your training record and reading the SOP Provided.
• Must be honest and trustworthy.
•  Must be able to make quick decisions.
• Being able to follow instructions.

Required Qualification/ Experience

• Degree in Accounting or Finance with Supply chain management/logistic background
• Work experience in Pharmaceutical or Healthcare will be an added advantage

JOB LOCATION: SPINTEX ROAD ACCRA
DATE: 29th SEPTEMBER 2023