Job Title: Administrative Assistant

JOB SUMMARY: We are seeking to recruit a dedicated, well-organized and detail-oriented Administrative Assistant to join our school’s dynamic team. This Administrative Assistant will play a vital role in ensuring the smooth operation of the school’s administrative functions. He or she will also work closely with school staff, students, parents and visitors, providing essential administrative support.

DUTIES AND RESPONSIBILITIES:

• Warmly welcome and assist visitors, parents, and students in a courteous and professional manner.
• Attend to incoming phone calls and efficiently direct them to the appropriate staff members.
• Manage inquiries and offer comprehensive information about the school.
• Maintain and update student records, attendance records, and other administrative documents accurately.
• Establish and maintain effective data entry and filing systems.
• Handle incoming and outgoing mail, emails, and correspondence proficiently.
• Support in the preparation and distribution of newsletters, announcements, and reports.
• Ensure the office space is consistently clean and well-organized.
• Procure office supplies as required and oversee inventory management.
• Provide assistance to school administrators and teachers with various administrative tasks as necessary.
• Collaborate closely with other administrative personnel to ensure the school’s smooth and efficient operation.
• Monitor visitor access to guarantee a secure environment.
• Adhere to safety protocols and emergency procedures diligently

REQUIREMENTS:

• A Bachelor of Business Administration or a Bachelor of Arts in Communication from an accredited university.
• A minimum of three (3) years of office and clerical experience, preferably in an academic or institutional environment. Familiarity with school or education settings is considered an advantage.
• Exceptional attention to detail and accuracy in data entry.
• Demonstrated customer service orientation with a friendly and approachable demeanour.
• A commitment to discretion and confidentiality when handling sensitive information.
• Strong problem-solving skills and the ability to efficiently manage diverse tasks.
• Excellent communication skills, both written and verbal.
• Preferred residency in Accra.

Kindly note that all qualifications and requirements are mandatory for this position.

ABOUT THE SCHOOL: 

International Community School Ghana is an esteemed institution dedicated to delivering a world-class education that empowers students with the inclusive, holistic, and international knowledge necessary for success in higher education and the development of patriotic leadership qualities.

We are committed to nurturing confident, responsible, and engaged learners, offering educational programs from Preschool through High School. Our students participate in the Cambridge International Exams, including IGCSE and AS/A-Level Exams, as part of their academic journey.

APPLICATION INSTRUCTION: 

Please submit your Curriculum Vitae (CV), along with a cover letter and a letter of recommendation from your current Head. Additionally, please provide contact information for two references who may be contacted should you be shortlisted. These documents should be sent to [email protected]

DEADLINE FOR SUBMISSION:19th September,2023

PLEASE NOTE THE FOLLOWING :

• Only applicants who are shortlisted will be contacted to proceed to the next stage of the interview process.
• All appointments are contingent upon the successful completion of identity checks, criminal record checks, and satisfactory reference checks.

If you have any queries or need further clarification, please do not hesitate to submit them along with your completed application to [email protected]. Your questions and the completed application will be most welcome.