The Africa School of Regulation (ASR) and the African Capacity Building Foundation (ACBF) are recruiting for an administrative assistant. The successful candidates will be based in the Ghana office of the ACBF and contracted to the ACBF. These appointments will be on open ended contracts.

Main Duties and Responsibilities

The Administrative Assistant will provide support to the rest of the team. Role in administrative processes

• Provide general administrative support to the ASR staff;
• Perform office management tasks: keeping track of pending files, monitoring outstanding tasks, deadlines and requests, drafting minutes, organising office files and archiving documents;
• Ensure data entry and verification of data in relevant administrative databases.

Finance and procurement:

• Support financial and procurement processes: adapting templates, preparing invoices for verification, drafting debit notes, requesting commitments, participating in e- payment workflow, providing “bon à payer”;
• Contribute to the drafting of contracts with external providers;
• Act as first contact reference for external debtors and creditors (individuals, companies, institutions, etc.).

Budget Management:

• Support the rest of the ASR staff in budget preparation and update of budgets;
• Manage specific budgets, e.g. for events or communication activities.

Representation/communication:

• Represent the unit (or research projects/programmes) inside and outside the ASR and liaise with internal and external stakeholders;
• Internally coordinate and collaborate with the ACBF counterparts;
• Contribute to the planning and implementation of external communication activities including dissemination activities on multiple platforms and social media;
• Act as reference person and logistic support in the organisation of events, training activities, and/or academic/research activities (such as seminars, workshops, conferences, courses, summer schools, etc.).

Policy/ Strategy Making:

• Regularly provide insights, statistics and data allowing managers to draft strategic documents (project reports, annual reports, etc.).

Desired Qualifications, Competencies and Experience
Essential:

•  Post graduate qualification
•  Minimum of 5 years’ experience with demonstrated ability to work in a multicultural
  environment.
• Excellent writing skills and high computer literacy (Excel, Word, Power Point, ERP
  software…). Desirable:
• Experience with different local, regional or pan-African institutions.
• Experience in the organisation of different types of events.
  Languages:
• Excellent knowledge of English and French is required.

To apply for this position, submit a resume and a cover letter that details why you are a good fit for this career position quoting the reference, “Adminstrative Assistant,” to Email:  [email protected]

Please note, only candidates under serious consideration will be contacted.

Read the full description here: Administrative Assistant