Accounts and Administrative Officer – AccuGeospatial Company Limited

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Job Detail

  • Career Level Manager
  • Qualifications Degree Bachelor

Job Description

Job Vacancy: Accounts and Administrative Officer

Company: AccuGeospatial Company Limited

location: Accra, Greater Accra, Ghana

About the job

Front office assistance 

  • Ensure office orderliness and professional appearance (front desk);
  • Receive all visitors and telephone calls and direct them as necessary;
  • Take messages as needed and promptly e-mail to the recipient with callers name, contact information and purpose of call

General office administration

  • Take minutes at team meetings and ensure that proper record keeping is maintained
  • Maintain the general filing system, file all correspondence and financial documents
  • Assist in the planning and preparation of meetings, presentations, conferences and conference telephone calls
  • Maintain office records, printing and copying
  • Check and arrange for repair or replacement of any item/equipment needed for the firm
  • Track utilisation of office consumables and stationery and order consumables when needed with close liaison of the technical team, marketing team and finance and administration team
  • Receive and check that deliveries from suppliers are complete, match documentation, and are not damaged
  • Ensure deliveries of project materials, office supplies and equipment
  • Assist in asset management by updating asset registers, tracking transfer of assets, labelling new assets, and asset disposal

Finance function

  • Ensure accuracy and completeness of payment documents in compliance with the firm’s policies and procedures.
  • Assist in ensuring that timely and accurate payments are made.
  • Assist with the preparation of purchase orders, review/match documents with Purchase Orders/Invoices
  • Keep financial records and perform financial procedures (e.g. receipts, and payment requests).
  • Take custody of cash and prepare cash sheets, reconciliations and replenishment.
  • Revenue/cash collection, deposits into bank and withdrawals
  • Ensure accountabilities and retirement of accountable imprest by staff from field
  • Assist with the preparation of budgets for projects/field activities
  • Posting of financial data into accounting software on timely basis to ensure accuracy and completeness.
  • Assist with the preparation and payments of PAYE, SSNIT and Tier 2 returns in a timely manner.
  • Assist with the preparation of the firm’s budget and financial statements in a timely manner.



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The Application deadline closed.

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