We are seeking a friendly, organized, and professional Receptionist to join our team. The Receptionist will be the first point of contact for our company, managing front desk operations and providing administrative support across the organization. The ideal candidate will have excellent communication skills, a positive attitude, and the ability to handle a variety of tasks efficiently.

Job Title: Receptionist

Reports To: Head of Operations

Employment Type: Full-time

Responsibilities:

• Greet and welcome visitors in a warm and friendly manner.
• Direct visitors to the appropriate person and office.
• Answer, screen, and forward incoming phone calls.
• Provide basic and accurate information in-person and via phone/email.
• Perform clerical duties such as filing, photocopying, transcribing, and faxing.
• Assist with the preparation of correspondence, reports, and presentations.
• Schedule and coordinate meetings, appointments, and conference room bookings.
• Maintain the reception area and all common areas in a clean and tidy manner.
• Receive, sort, and distribute daily mail and deliveries.
• Arrange courier services as needed.
• Monitor visitor access and maintain security awareness.
• Assist in planning and organizing company events, meetings, and conferences.
• Provide logistical support for internal and external events.

Requirements:

• High school diploma or equivalent; additional qualifications will be a plus.
• Proven work experience as a Receptionist, Front Office Representative, or similar role.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
• Hands-on experience with office equipment (e.g., fax machines and printers).
• Professional attitude and appearance.
• Excellent communication and interpersonal skills.
• Strong organizational skills with the ability to multi-task.
• Customer service attitude.
• Ability to be resourceful and proactive when issues arise.

How To Apply

Interested candidates should send their CVs to [email protected] with role as subject by 30th June

2024. Only short-listed candidates will be invited for interview.