Job Title:  HR Manager
Department / Business: Human Resources
Designation: Manager
Base Location: Tema, Accra, Ghana, West Africa
Reporting to ( Title): Group Manager – HR
Superior’s Superior Title: Head Human Resources – West Africa
Age: 35 – 40 years
Nationality: Ghanaian

Experience:

Total work experience between 12 – 15 years, out of which at 3 years work experience in a manufactory industry as HR Manager, should have independently handled / managed 250 – 300 people Organization

Qualification:
A University Degree in human resource management or equivalent professional qualification

Salary per month in GHc: Gross salary in range of 6000 – 7500
Hierarchy in Management: Managerial

1) Job Purpose
Effectively manage the entire gamut of Human Resources Functions of manufacturing industry

2) Job Context & Major Challenge (What are the specific aspects of the job that provide a challenge
to the jobholder in the context of the job?)
Recruitment & Selection
IR & Union Management
Managing Attrition
Statutory compliances
Exit formalities

3) Principal Accountabilities
Accountability ( What to be done ) Supporting Action (How it is done )

Industrial Relations & Union Management

• Visits to factory floor regularly, interact with workers with the view to knowing their problems, be proactive and resolve issues that could lead to down tool by workers
• Provides support for the review of CBAs by carrying out benefit surveys and participating in negotiations
  Interprets HR policies and labour legislation to factory managers and supervisors
• Ensuring healthy Industrial Relations across the Unit

  Personnel Administration

• Manages staff leave, prepares annual leave plan, Monitors and enforces implementation of leave plan
• Staff file management, ensure completion, correctness and regular update using the approved checklist
• Prepares monthly human resources report
• Processes applications for loans, salary advances, and other benefits endorsed by supervisor and approved by factory manager
• Prepares inputs for the monthly payroll
• Vets pay vouchers prepared by the outsource agencies.

Audit Management ( Internal & External )

• Should have sound experience of managing Audits – both Internal & External Audits
• Should have handled at least 3 audits independently in his past experiences
• Should be able to provide required data to facilitate completion of audits
• Should be able to close audit remarks and gaps as identified as part of audits

Time & Attendance, Payroll & Salary Administration

• Monitors and Records reporting time of employees
• OT Reports & Analysis
• Coordination with the Third Party – Outsourcing agency for attendance data and payroll

Performance Appraisal

• Assists units head in the development and setting of KRAs for staff in each unit
• Ensures staff performance are reviewed through appraisals for all staff members.
• Provides support to managers and supervisors in the completion of performance assessment forms.
• Shares feedback of appraisal outcome with staff and Put initiate improvement program for identified areas of
• improvement
• Gives input in the computation and communication of annual merit increases to employees

Recruitment and Selection

• Maintains data bank of unsolicited applications from job applicants and keep track of candidates interviewed
• Sources CVs, shortlists applicant, and coordinates interviews, selection and placement as required.
• Reference Check for new staff.
• Liaises with sourced contractors for replacement or filling new vacancy as required
• Prepares schedule and coordinates the orientation of newly engaged employees.
• Maintains and monitors staffing levels developed for the factory to ensure strict compliance

Training and Development

• Liaises with managers and supervisors on the regula ridentification of training needs of employees.
• Liaises with the Safety Manager to prepare yearly training
• plans for GMP, Fire drill ,and Safety committee meeting sessions
• Organizes programs to facilitate staff development
• Organizes induction program for all categories of staff

Health & Safety

• Undertakes regular audit of the factory to ensure that health and safety standards and regulations are adhered to
• Maintains contact with employment agencies, Labour union, training service providers and security agencies
• Maintains contact with employment agencies, Labour union, training service providers and security agencies
• Maintains record of all accidents, conducts investigations into accidents, and submits reports on causes and
• preventive measures to factory management and Group HR manager.
• Responsibility for general cleanliness & housekeeping of the factory and surrounding areas

Internal & External Communication and Relations

• Maintains contact with employment agencies, Labour union, training service providers and security agencies
• Ensures all machineries are well maintained and utilized as per the set normal.
• Responsible for Manpower Planning & Budgeting as per the agreed cost and productivity norms
• Ensuring Interdepartmental workflow is smooth and well coordinated

Statutory Compliance

• Ensuring 100% adherence of the statutory compliances
• Handling the Government & local authorities
• Keeping track of application of various licenses & renewals for all the units
• Maintaining good PR with all agencies

4) Competencies & Skills

Competency Classification Skills / Behavioural Trait
Technical or Functional
Competencies
Excellent knowledge of the Company HR Policies and
implementation. Good knowledge of Ghana labour laws
Good organizational skills with the ability to prioritise
workloads and manage time successfully
Good Computer & MS Office Skills
Hands on experience in MS Excel (Pivot table, Vlookup,
Application of various formulas, preparing HRIS)
Analytical Skills
Managerial Competencies Planning & Organizing Skills
Leadership ( Taking Charge )
Displays tact and diplomacy,
Decision Making
Human Competencies Communication, Teamwork, Interpersonal Skills
Networking Ability
Dealing discreetly with confidential information
Conceptual Competencies Creative Thinking – Thinking out of box
Strategic Thinking
Tolerance

5) Job Purpose of Direct Reports
Job purpose of the direct reportees is to assist the HR Manager in implementing the HR policies and
ensuring healthy Industrial Relations across the assigned manufacturing Unit.
6) Organization Relationships (If Applicable)
Internal & External Nature
All departments & Functions within
the Factory
On a day to day basis
General Manager As & when required
Group HR Manager On a day to day basis
Head of HR On a regular basis
Finance & Accounts Department As & when required
Finance Department On all HR related matters ( Payments of Salaries, Recruitment
charges, transfers etc )
Admin On all admin related issues
Union On a regular basis & as & when required
Government Departments &
External Agencies
As & when required
Vendors – External
As & when required

APPLICATION MODE
Please e-mail your CV & Cover Letter to us at [email protected] with the subject ‘HR
Manager’. Please ensure that your CV demonstrates how your experience‚ skills and abilities
meet the selection criteria set out above. We will ONLY contact candidates who meet our
criteria for the above role description.

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