Job vacancy for Front Office Representative

Full time Jobs in Ghana 2021 in Administration Email Job
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Job Detail

  • Career Level Officer
  • Experience Less Than 1 Year
  • Qualifications Degree Bachelor

Job Description

Job Title: Front Office Representative

location: Head Office, Nsawam

Company: Kemist Group

Brief Overview

The Front Office Representative/Receptionist/Help Desk Assistant is the first point of call at the companies premises and primarily welcomes all visitors (physical and through other media) to the premise and initiates first conversations to start the process of getting their enquiries attended to and is the liaison amongst all the various departments of the office.

Duties

  • Diary management and management of meeting rooms
  • Possibly handling event coordination, both internally and externally
  • Handling queries and complaints via phone, email and general correspondence
  • Answering telephone calls and transferring calls as necessary
  • Possibly managing office supplies such as stationery, equipment and furniture
  • Performing ad-hoc administration duties
  • Maintaining office services as required (such as cleaners and maintenance companies)
  • Receiving and dispatching deliveries
  • Taking and ensuring messages are passed to the appropriate staff member on a timely basis
  • Assisting the HR team with recruitment, on-boarding and termination processes
  • Maintains security by logging all visitors
  • Schedule and confirm appointments and maintain calendars
  • Greet and welcome customers, clients, and other visitors
  • Inform other employees of visitors’ arrivals or cancellations
  • Enter customer data and send correspondence
  • Copy, file, and maintain paper or electronic documents
  • Work with a Front Desk Assistant Software to cordinate office duties.
  • Handle incoming and outgoing mail and email

Requirements, Skills and Abilities

  • Excellent communicational skills
  • Fluent in English Language, Twi or more (other international language is a plus)
  • Ability to handle multiple tasks and deliver within record time.
  • Computer literate(proficiency in Microsoft Office Suite)
  • Hands-on experience with office equipments (eg. fax machines, printers, scanners, etc)
  • Courteous (friendly and polite)
  • Strong customer service skills
  • Attention to detail
  • Organisational skills
  • Excellent writing skills
  • Ability to handle difficult clients
  • Must be resident of or willing to relocate into or around office location
  • Willing to report for work an hour earlier and close an hour late.
  • Professionally presentable.

Education + Experience

  • A Bachelor Degree in Business administration, Office Duities or other related areas.
  • A Certificate in Basic Computing is a plus.
  • A recommendation letter from a recognized institution is a plus
  • A year or more experience in front desk and/or related duties is a plus. (National Service included)

How To Apply

Interested applicants should Click: Here To Apply

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