Job vacancy for Administrative Officer
Full time @ posted 2 years ago in Administration Shortlist Email JobJob Detail
-
Career Level Officer
-
Qualifications Diploma
Job Description
Administrative Officer
Responsible for the facilitation of project activities, community engagement, green campaign training, materials development, awareness components of the project, and maintaining effective communication between members of the project team.
Responsibilities
- Prepare regular reports on expenses and office budgets
- Maintain and update company databases
- Organize a filing system for important and confidential company documents
- Maintain a company calendar and schedule appointments
- Distribute and store correspondence (e.g. letters, emails and packages)
- Prepare reports and presentations with statistical data, as assigned
- Arrange travel and accommodations
- Schedule in-house and external events, ensure functionality of necessary office equipment and requisitioning new equipment and supplies as needed
- Assisting the HR department with job postings and interviews.
- Offer assistance in organizing events, including ordering materials and requisitioning meeting spaces
- Attend meetings and record notes and messages for managers and senior-level officers
Requirements
- Working knowledge of necessary productivity tools, including Microsoft Office Suite
- Knowledge of, or the ability to quickly learn how to use standard office equipment
- Prior experience using spreadsheet software, including Excel
- Proven experience being able to handle multiple tasks at the same time
- Notable organizational skills and the ability to provide organization and structure that others can follow
- Strong communication skills and the willingness to make phone calls, emails, and other communications with clients
- Comfortable working independently when needed, or as part of a team
