Purpose of Job

The Executive Assistant will be responsible for providing high-level, comprehensive administrative and strategic support to the Chief Executive Officer. This role serves as the primary point of contact for internal and external stakeholders on all matters pertaining to the Executive Office.

The Executive Assistant oversees special projects, manages complex schedules, coordinates high-profile meetings, and ensures seamless operational efficiency within the executive department while upholding utmost confidentiality and professionalism.

Key Responsibilities

1. Manage an active calendar of appointments, coordinate complex travel arrangements, and complete expense reports for the Executive Office.
2. Serve as the gatekeeper and primary liaison for internal and external stakeholders, handling inquiries with diplomacy and professional discretion.
3. Draft, review, and edit high-quality correspondence, speeches, presentations, memoranda, and corporate reports on behalf of the Chief Executive Officer.
4. Plan, coordinate, and ensure the Chief Executive Officer's schedule is followed and respected, providing a "gatekeeper" and "gateway" role for direct access.
5. Coordinate Board of Directors and Board Committee meetings, including the timely preparation and distribution of agendas, board packs, and minutes.
6. Act as a bridge for smooth communication between the Chief Executive Officer's office and internal departments, demonstrating leadership to maintain credibility and trust.
7. Manage, track, and follow up on action points arising from executive management meetings and strategic corporate initiatives.
8. Conduct comprehensive research, analyse data, and compile background briefing documents to prepare the Chief Executive Officer for meetings, conferences, and media appearances.
9. Maintain an organised, secure, and confidential digital and physical filing system for executive documents, corporate records, and legal contracts.
10. Collaborate with senior management and cross-functional teams to facilitate effective decision-making and execution of strategic priorities.
11. Perform any other duties assigned by the Chief Executive Officer.

Key Performance Indicators (KPIs)

1. Timely and accurate management of the Chief Executive Officer's calendar, travel, and logistics.
2. Speed, quality, and discretion in drafting executive correspondence and board packs.
3. Level of organisational efficiency and confidentiality maintained within the Executive Office.
4. Stakeholder satisfaction with communication and professional interaction.
5. Effective tracking and timely closure of action items from executive meetings.
6. Smooth coordination of high-profile executive and board-level events.

Qualifications

1. Bachelor's degree in Business Administration, Public Relations, Communication, Social Sciences, or a related field.
2. A relevant professional certification (e.g., CIAMC, The Chartered Governance Institute (CGI), or a recognized Executive Assistant certification) or a Master's degree is a distinct advantage.
3. Experience
4. Minimum of three (3) years' experience as an Executive Assistant, Board Secretary, or high-level administrative professional, preferably within the insurance, healthcare, financial services, or corporate sector.
5. Proven track record of supporting C-Suite executives and interacting effectively with Board members and regulatory bodies.

Technical Skills

1. Exceptional proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
2. Strong familiarity with virtual meeting platforms (Zoom, MS Teams) and digital collaboration tools.
3. Advanced business writing, editing, and minute-taking skills.
4. Solid understanding of corporate governance, board procedures, and corporate etiquette.
5. Experience with electronic filing, document management, and data handling systems.

Competencies

1. · Exceptional organisational and multitasking skills.
2. . High level of integrity, professional discretion, and confidentiality.
3. . Strong verbal and written communication skills.
4. . Emotional intelligence, tact, and diplomatic interpersonal skills.
5. . Proactive problem-solving and critical thinking ability.
6. · Strict attention to detail.
7. . Ability to work under pressure and adapt to shifting priorities in a fast-paced environment.
8. . Customer-focused and stakeholder-oriented mindset.
9. . Team player with strong collaboration skills.

1. The successful candidate is a highly organised, proactive, and polished professional who anticipates the
2. Executive Office's operational needs before they arise.
3. He/She will demonstrate flawless attention to detail, handle sensitive information with the utmost
4. confidentiality, and project a professional image that aligns with GLICO Group's premium brand standards.

Reports To : Administrative & Programs Manager

Location: Kokrobitey Institute, Kokrobite, Ghana

Application link: https://forms.gle/PFvvEq1qMKgGMKqv6

Overview

The Administrative Assistant provides day-to-day administrative and office support to ensure the smooth and efficient operation of the Kokrobitey Institute. The role supports general office administration, documentation, scheduling, correspondence, record management, and office coordination while working closely with the Programmes, Finance, Operations, and Production teams.

The successful candidate will be highly organised, proactive, detail-oriented, and able to manage multiple tasks in a dynamic creative environment.

Duties / Responsibilities

1. Office Administration

1. Provide general administrative support to the Institute.
2. Manage incoming and outgoing correspondence.
3. Answer telephone calls, emails, and visitor enquiries professionally.
4. Schedule meetings and maintain office calendars.
5. Prepare meeting agendas, take minutes, and follow up on action items.
6. Maintain an organised filing system for both digital and physical records.
7. Draft letters, reports, and other administrative documents.
8. Manage office supplies and stationery inventory.
9. Coordinate courier services and deliveries.
10. Support the preparation of presentations and reports.

1. Maintain accurate employee and organisational records.
2. Organise contracts, agreements, and institutional documents.
3. Update administrative databases and filing systems.
4. Maintain programme and project documentation where required.
5. Ensure confidential records are properly stored.

3. Office Coordination

1. Support day-to-day office operations.
2. Coordinate meeting logistics.
3. Welcome visitors and support guest logistics when required.
4. Assist with accommodation bookings and meeting room preparation where necessary.
5. Liaise with different departments to ensure smooth office coordination.

4. Administrative Support for Programme

1. Provide administrative support to the Programmes team by:
2. Preparing programme documents.
3. Printing workshop materials.
4. Supporting participant registration.
5. Organising programme files.
6. Assisting with correspondence to partners and participants.
7. Supporting workshop logistics as assigned.

5. Procurement & Office Supplies

1. Monitor office supply levels.
2. Prepare purchase requests for approval.
3. Receive and record office purchases.
4. Maintain inventory of office equipment and supplies.

6. Human Resources Support

1. Provide administrative support to HR by assisting with:
2. Staff records.
3. Leave records.
4. Recruitment scheduling.
5. Interview coordination.
6. Employee filing.
7. Staff onboarding documentation.

7. Finance Support

1. Preparing documents for payment processing.
2. Filing invoices and receipts.
3. Organising financial records.
4. Supporting procurement documentation.

Qualifications

1. Bachelor's degree or Higher National Diploma in Business Administration, Office Management,Public Administration, or a related field.
2. At least 1–2 years of administrative experience.
3. Experience in an NGO, educational institution, or creative organisation is an advantage.

Skills & Competencies

1. Excellent organisational skills.
2. Strong written and verbal communication.
3. Good time management.
4. Attention to detail.
5. Ability to multitask.
6. Professionalism and discretion.
7. Strong interpersonal skills.
8. Ability to work independently and within a team.

QUALIFICATION & EXPERIENCE

1. A Bachelor's degree in Business Administration or BA in Secretaryship/Project Management/Communication or a related field and a minimum of 2 years post-qualification experience.
2. Prior administrative experience.
3. Excellent verbal and written communication skills.
4. Excellent minutes and reports writing skills.
5. Ability to work and communicate with different stakeholders.
6. Razor-sharp problem-solving skills.
7. Strong organizational skills and attention to detail.
8. Excellent time management skills with a proven ability to meet deadlines.
9. Able to learn quickly.
10. Proven aptitude to manage and juggle many competing priorities is essential.
11. A relentless drive to get things done.
12. Able to move fluidly between collaborative and independent work styles.
13. Adept at making assessments quickly and identifying the best course of action.
14. Commitment to thinking critically and creatively about social change.
15. Interpersonal, relationship, and networking skills
16. Good project management skills
17. The ability to source and synthesize information from various sources

ADMINISTRATIVE ASSISTANT RESPONSIBILITIES:

1. Handling office tasks, such as setting up meetings, taking minutes, generating reports and presentations, filing documents, and reordering supplies.
2. Providing real-time scheduling support by booking appointments and preventing conflicts.
3. Making travel arrangements, such as booking flights, vehicles, and making hotel and restaurant reservations.
4. Screening phone calls and routing callers to appropriate stakeholders.
5. Using computers to generate reports, transcribe minutes from meetings, create presentations, and conduct research.
6. Greet and assist visitors.
7. Maintain polite and professional communication via phone, e-mail, and mail.
8. Anticipate the needs of others to ensure their seamless and positive experience.

MODE OF APPLICATION

Interested applicants should kindly send a CV and cover letter to hr@hcu.edu.gh or to the HR Office at

HERITAGE CHRISTIAN UNIVERSITY (HCU), AMASAMAN BEHIND THE OLYMPIC STADIUM.

Visit the HCU website www.hcu.edu.gh for Senior Staff Application form.

Salary: Very attractive and competitive

CLOSING DATE: JULY 24, 2026, 2026

Rate: GH₵ 3,000 - 5,500 /month

Reports to: Project Manager

Active phase: Design onward (engaged ahead of construction sourcing): ongoing through handover Owns sourcing and purchasing of materials, plant hire, and trade/labour contracts - the counterpart to the Quantity Surveyor on the buying side, ensuring the project gets competitive pricing and reliable supply.

Key Responsibilities

1. Source competitive quotes for materials, equipment, and labour.
2. Process purchase orders and coordinate deliveries.
3. Maintain supplier and subcontractor records.
4. Negotiate terms and report procurement risks.
5. Ensure procurement complies with subcontractor agreements

Requirements

1. Diploma/degree in Procurement, Supply Chain, or Construction Management.
2. Experience procuring materials/trades for construction projects in Ghana, with local supplier network knowledge.
3. Strong negotiation and organisational skills; comfortable with Excel-based tracking.
4. Should be able to move to Sunyani or be a resident

APPLY NOW

Send your CV, cover letter and Portfolio to Email: hr@arxyndevcom.com

Dead Line: 10th August, 2026

Job Qualifications:

1. Bachelor's Degree in Logistics, Transport Management, Supply Chain Management, Business Administration, Mechanical Engineering, or a related field
2. Professional certification in Fleet or Transport Management is an added advantage.
3. Minimum of three (3) to five (5) years' relevant experience in fleet management.

Key Responsibilities:

1. Fleet and transport management & vehicle maintenance planning.
2. Driver supervision & fuel management and control.
3. Knowledge of Ghana Road Traffic Regulations.
4. Budgeting and cost management.
5. Vendor and contract management.

Key Performance Indicators

1. Fleet availability rate.
2. Vehicle downtime.
3. Preventive maintenance compliance.
4. Transport request response time.

How To Apply

Application Instructions: Interested candidates are

Invited to submit their application and resume to:

recruitment@dbsghana.com

Deadline: 14th July, 2026

Job Qualifications:

1. Bachelor's degree/Higher National Diploma in Marketing, Business Administration, or related field.
2. Minimum of 3years-5years' experience in marketing. sales, or business development.

Key Responsibilities:

1. Plan, execute, and monitor marketing activities in line with approved marketing strategies and business objectives.
2. Create awareness of company products and services through effective marketing initiatives and campaigns.
3. Prospect for new customers, identify business opportunities, negotiate, and close deals to achieve sales targets.

Key Performance Indicators

1. Achievement of assigned marketing and sales targets.
2. Number of new customers acquired.
3. Customer retention and relationship management effectiveness. 
4. Effectiveness of marketing campaigns and promotional activities.

How To Apply

Application Instructions: Interested candidates are

invited to submit their application and resume to:

recruitment@dbsghana.com

Deadline:14th July, 2026

Job Qualifications:

1. Bachelor's degree in Business Ad
   ministration, Marketing, Customer Service, or related field.
2. Minimum of 2 years' experience in customer service, sales support/tele sales, or related role.

Key Responsibilities:

1. Provide accurate information & sell company products and services to customers.
2. Respond promptly and professionally to customer enquiries through approved communication channels.
3. Resolve customer complaints and escalate technical issues to relevant departments when necessary.

Key Performance Indicators

1. Customer satisfaction ratings.
2. Response time to customer enquiries and complaints.
3. Resolution rate of customer issues.
4. Accuracy of customer records and documentation

How To Apply

Application Instructions: Interested candidates are invited to submit their application and resume to:

recruitment@dbsghana.com

Deadline: 14th July 2026

We’re Growing, Join the ArXyn Development Team! 🚧

At ArXyn Development Limited, we believe that great projects are built by exceptional people. We’re expanding our team and looking for passionate, skilled, and dedicated professionals who are ready to make an impact in Ghana’s construction and development industry.

We’re currently hiring for multiple roles, including:

* Site Clerk / Site Administrator

* Procurement Officer

* Architectural Technologist / BIM Specialist

* Quantity Surveyor

* Site Engineer / Setting-Out Engineer

* General Foreman

* HSE Officer

* Storekeeper / Materials Controller

* Security Supervisor

* Security Guards

If you have the required qualifications, relevant experience, and are ready to relocate to or are already based in Sunyani, we’d love to hear from you.

📅 Application Deadline: 10th August, 2026

📧 Send your CV, Cover Letter, and Portfolio to:

hr@arxyndevcom.com

Build your career with a team that’s shaping the future of construction through innovation, professionalism, and excellence.

Know someone who would be a great fit? Share this opportunity with them.

We are seeking a detail-oriented and proactive Operations Officer to support our Asset Management operations. The successful candidate will play a critical role in ensuring accurate, efficient, and compliant execution of investment operations, fund administration activities, and client servicing processes. 

Key Responsibilities: 

• Oversee end-to-end investment operations processes, including trade execution support, confirmation, settlement, and reconciliation of investment transactions 

• Ensure accurate processing and settlement of securities transactions across relevant market platforms, including the Central Securities Depository (CSD) 

• Support portfolio administration activities, including investment records maintenance, asset allocation updates, and transaction monitoring 

• Perform and review daily valuation processes, including mark-to-market valuations of investment portfolios and financial instruments 

• Ensure timely and accurate processing of client transactions, including subscriptions, redemptions, transfers, and withdrawals 

• Maintain accurate client and fund records, ensuring completeness, proper documentation, and a clear audit trail 

• Perform daily, weekly, and monthly reconciliations of cash, securities, portfolio positions, and client accounts, and promptly investigate and resolve discrepancies 

• Monitor investment mandates, client instructions, authorized signatories, and operational documentation to ensure accuracy and compliance 

• Coordinate with custodians, banks, brokers, and other service providers to ensure seamless transaction processing and issue resolution 

• Prepare and review operational, management, and regulatory reports within prescribed timelines 

• Ensure compliance with SEC regulations, internal policies, investment guidelines, and operational risk management frameworks 

• Identify operational risks, strengthen internal controls, and implement process improvements to enhance efficiency and accuracy 

• Support internal and external audits by providing relevant documentation and ensuring timely resolution of audit observations 

• Collaborate effectively with Portfolio Management, Finance, Compliance, Risk, Technology, and Client Service teams to support business objectives 

• Assist in the automation and continuous improvement of operational processes and reporting systems 

• Train and provide guidance to junior operations staff to promote operational excellence and accountability 

Requirements: 

• Minimum of 5–10 years’ relevant experience in asset management, investment operations, fund administration, custody, brokerage, or related financial services operations 

• Strong understanding of capital markets, investment products, and asset management processes 

• Knowledge of fixed income and equity instruments, mutual funds, and portfolio operations Experience with CSD processes, trade settlement, reconciliations, and investment accounting principles 

• Professional certification such as ACI Operations Certificate, GISI, or equivalent will be an advantage 

• Strong analytical skills with excellent attention to detail and accuracy Ability to manage multiple priorities, meet deadlines, and work effectively under pressure 

• Strong communication, attention to detail, problem-solving, and stakeholder management skills 

• High level of integrity, professionalism, and commitment to operational excellence 

Location: Accra, Ghana 

Application Deadline: July 24, 2026 

Interested candidates should submit their CV and cover letter to patricia.addy@blackstargroup.ai