Asante Gold Corporation is a gold exploration, development and operating company with a high-quality portfolio of projects and mines in Ghana. Asante is currently operating the Bibiani and Chirano Gold Mines and continues with detailed technical studies at its Kubi Gold Project for early production.
All mines and projects are located on the prolific Bibiani and Ashanti Gold Belts. Asante is also exploring its Keyhole, Fahiakoba, and Betenase projects for new discoveries, all adjoining or along strike of major gold mines near the centre of Ghana’s Golden Triangle. Asante is listed on the Canadian Securities Exchange, the Ghana Stock Exchange and the Frankfurt Stock Exchange. We co-listed our shares on the Ghana Stock Exchange to allow a whole new group of Ghanaian investors the opportunity to invest in the growth of their own local gold mining industry.
Asante has an experienced and skilled team of mine finders, builders and operators, with extensive experience in Ghana. Our experienced team members are our most precious asset, having discovered, explored and developed more than 24Moz of gold resources and reserves in Ghana; and having managed Ghana’s largest underground mine.
About This Role
The role will support the project management team by maintaining organized documentation, ensuring compliance with project procedures, and facilitating smooth communication within the project office. This role involves overseeing document control processes, providing administrative support, and coordinating communication across various project stakeholders.
Key Responsibilities
- Manage and maintain a comprehensive document control system, ensuring accurate tracking, storage, and retrieval of project documentation.
- Monitor and control document versions, ensuring that only the latest versions are distributed to relevant stakeholders.
- Ensure all documents comply with project standards and procedures.
- Implement and maintain file naming conventions and coding systems in alignment with project protocols.
- Provide general administrative support to the project management team, including scheduling meetings, preparing agendas, and recording minutes.
- Coordinate travel arrangements, office supplies, and logistics for the project team.
- Serve as the primary point of contact for document inquiries and distribution, ensuring timely and accurate communication.
- Liaise with internal departments, contractors, and external stakeholders to distribute project documents and manage correspondence.
- Facilitate communication within the project team by organizing team meetings and maintaining project contact lists.
- Regularly review documentation to ensure compliance with project standards and identify areas for improvement in document control processes.
- Implement and monitor document control procedures to maintain consistency and alignment with project objectives.
- Assist in preparing and conducting audits of project documentation, ensuring compliance with regulatory and contractual requirements.
- Support the Project Manager in tracking project costs, maintaining financial records, and processing invoices.
- Assist in maintaining the project risk register, monitoring action items, and following up on assigned tasks.
- Manage project office supplies, technology needs, and facility requirements to ensure a well-functioning office environment.
- Manage document systems, version control, and compliance with standards.
- Provide administrative support, track deliverables, assist with reporting, and handle logistics.
- Manage document inquiries, distribute information, and organize team communications.
- Review documentation, monitor procedures, and support audits.
- Assist with financial tracking, risk management, and office management
- Perform other duties as may be assigned by your supervisor or authorized delegate.
Education, Work Experience & Key Competencies
- Bachelor’s degree in Business Administration, Project Management, or a related field.
- A minimum of 3 years of experience in project administration, document control, or a related role within a project office environment in Construction, Engineering, or large-scale industrial project.
- A minimum of 5 years’ working experience in quantity surveying and scheduling within the construction, Engineering or large-scale industrial projects.
- Proficiency in document management systems and project management software (e.g., SharePoint, MS Project).
- Knowledge of project management methodologies and best practices.
- Experience in construction, engineering, or large-scale industrial projects.
- Excellent analytical, critical thinking and problem-solving skills.
- Good planning and negotiating skills.
- Ability to work independently and as part of a team.